Job applications
Posted: Thu Feb 17, 2011 4:52 pmWRITING A CV RESUME
If you are looking for a job, then it is very important that you understand how to offer yourself in the best way to an employer.
This is done by writing a 'CV' (curriculum vitae - Latin for 'life story'), called in some countries a 'resume'.
Different countries may have different requirements and styles for CV resumes. So you must follow the correct practice for your culture and country. However, we will try to give you important principles and advice.
WHAT IS A CV RESUME FOR?
A CV resume is quite simply an 'advert' to sell yourself to an employer. You should send a CV to an employer when they ask for one in a job advert, or when you are enquiring if any jobs are available. So the purpose of your CV is to make you attractive, interesting, worth considering to the company and so receive a job interview.
An employer may have several hundred enquiries about a single job, he or she will only choose a few people who appear suitable for interview.
Therefore, your CV must be as good as you can make it.
GENERAL ADVICE
If you are a student, there is probably a career advice office in your place of study. They are there to help. They may have fact-sheets of advice on how to prepare a CV. Make full use of them. However, employers do not want to see CVs which are all written in exactly the same way. Therefore, do not just copy standard CV samples! Your CV should be your own, personal, and a little bit different.
A CV should be constructed on a word-processor (or at least typed), well laid out and printed on a good quality printer. Do use bold and/or underline print for headings. Do not use lots of different font types and sizes. You are not designing a magazine cover! Do use plenty of white space, and a good border round the page. Do use the spell-check on your computer! (Or check that the spelling is correct in some way) Consider using 'bullets' to start sub-sections or lists.
As you are using a computer or word-processor, you can easily 'customise' your CV if necessary, and change the layout and the way you write your CV for different employers.
Picture yourself to be a busy manager in the employer's office. He (or she) may have to read through 100 CVs in half an hour, and will have two piles - 'possibles' and 'waste-bin'.
So yours must be easy to read, short and attractive.
There are two communication principles to remember:
*'Keep it simple,.
*'If they didn't hear it, you didn't say it'.
So, when you have written a first attempt at your CV, get someone else to look at it, and tell you how to make it better.
Ask your friends, your tutors or teachers, your career office, family friends in business. What you have written may seem simple and obvious to you, but not to an employer! Go through it again and again with a red pen, making it shorter, more readable, more understandable!
Before you start
Sit down with a piece of paper. Look at the job(s) that you are applying for. Consider how your skills, education, and experience compare with the skills that the job requires. How much information do you have about the job description?
Sometimes employers do not give enough information. Ask for more detail if needed. Spend time researching detail about the job(s) that interest you and information about the employer - their structure, products, successes, and approach - from:
Their own publicity, reports and publications
A library (business reports, trade papers)
College career office
Newspaper reports
The Internet
WHAT TO INCLUDE
Personal details
Name, home address, college address, phone number, email address.
Do you have your own web homepage? Include it (if it's good!).
Education
Give places of education where you have studied - most recent education first. Include subject options taken in each year of your course. Include any special project, thesis, or dissertation work.
Pre-college courses (high school, etc.) should then be included, including grades. Subjects taken and passed just before college will be of most interest. Earlier courses, taken at say age 15-16, may not need much detail.
Work experience
List your most recent experience first. Give the name of your employer, job title, and very important, what you actually did and achieved in that job. Part-time work should be included.
Interests
They will be particularly interested in activities where you have leadership or responsibility, or which involve you in relating to others in a team. A one-person interest, such as stamp-collecting, may be of less interest to them, unless it connects with the work you wish to do. Give only enough detail to explain. (If you were captain of a sports team, they do not want to know the exact date you started, how many games you played, and how many wins you had! They will ask at the interview, if they are interested.) If you have published any articles, jointly or by yourself, give details.
If you have been involved in any type of volunteer work, do give details.
Skills
Ability in other languages, computing experience, or possession of a driving licence should be included.
References
Usually give two names - one from your place of study, and one from any work situation you have had. Or if this does not apply, then an older family friend who has known you for some time. Make sure that referees are willing to give you a reference. Give their day and evening phone numbers if possible.
Length
Maybe all you need to say will fit onto one sheet of A4. But do not crowd it - you will probably need two sheets. Do not normally go longer than this. Put page numbers at the bottom of the pages - a little detail that may impress.
Style
There are two main styles of CV, with variations within them.
Chronological
Information is included under general headings - education, work experience, etc., with the most recent events first.
Skills based
You think through the necessary skills needed for the job you are applying for. Then you list all your personal details under these skill headings. This is called 'targeting your CV', and is becoming more common, at least in UK.
But it is harder to do. So take advice on whether it is OK in your country and culture, and how to do it best.
Optional extra
It can be good to start with a Personal Profile/Objective statement. This is a two or three sentence overview of your skills, qualities, hopes, and plans. It should encourage the employer to read the rest.
Presentation
You may vary the style according to the type of job, and what is accepted in your country and culture. So a big company would normally expect a formal CV on white paper. But, just perhaps, a CV applying for a television production job, or graphic designer, could be less formal - coloured paper, unusual design, etc!
Consider using a two column table to list your educational qualifications and courses taken.
Covering letter
When sending in a CV or job application form, you must include a covering letter. The purpose of the letter is:
To make sure that the CV arrives on the desk of the correct person. Take the trouble to telephone, and find the name of the person who will be dealing with applications or CVs, and address your letter, and envelope, to that person by name. (In a small company, it may be the managing director. In a medium size company, it may be the head of section/department. Only in a large company will there be a Personnel or Human Resource Department.)
To persuade the person to read your CV. So it must be relevant to the company, interesting, and well produced.
To clearly say what job you are interested in. If you are sending in a 'speculative' CV hoping that they may have work for you, explain what sort of work you are interested in. Do not say, 'I would be interested in working for Widgets Ltd', but say 'I believe my skills equip me to work in the product development department/accounts office/whatever'. When sending a speculative CV, you may try telephoning later to push your enquiry further.
To say why you want that particular job with that particular employer
To draw attention to one or two key points in the CV which you feel make you suited to that particular job with that particular employer.
Start your letter with an underline heading giving the job title you are interested in. (If you saw the job advertised, say where you saw it.)
Use the style and pattern of a business letter suited to your culture and country. Ask for advice about this. Try to find sample business letters so that you can follow style and layout.
Your career office may have a sheet about this, or show you a sample. The letter should only be on one side of A4 paper. It must be polite and easy to read.
Also mention when you are available for an interview. Ending your letter with a request for specific extra information may give a positive response.
Application forms
To apply for some jobs, the employer will send you an application form. You should still use a covering letter, and send your CV also unless told not to. Application forms need as much care to write as CVs. Remember the lessons earlier on this page. Here are some short guidelines:
Plan everything you will say on a separate piece of paper. Or make a photocopy of the form, and practice completing it first.
Only complete the real form when you are exactly sure what is the best thing to say.
It must be very neat and clear, and in black pen so that it can be easily photocopied.
You should 'angle' your answers to the company, in the same way as explained for your CV.
Do not say in answer to any question - 'see my CV'. They do not want to try to read both at the same time.
Take a photocopy to keep, so that you can remember exactly what you said. If you are called to interview, take this copy with you into the interview.
Other points
Keep copies of all letters, applications forms, and CVs sent, and records of telephone calls and names of those you spoke to.
The interview
Learning how to handle an interview is also very important. Your college career office or library may have a sheet or booklet on interview technique. Take as much advice as you can. Try and 'practice' an interview. Ask a friend, or college teacher, to pretend to interview you.
Be positive, and confident (if you can!) but not over-confident. Be well-informed about the company, its record and achievements, about the job and why you want it. Have questions ready to ask about the company and the job. If you are not accepted, some employers may be kind enough to look at your interview notes, and explain to you how you could improve your CV and interview technique. Ask - you can only be refused, and it shows you are prepared to develop and learn; they may make a note about you for future reference.
There is also a good book which may help you:
THE PERFECT CV,
by Tom Jackson and Ellen Jackson,
published in USA by Doubleday,
and in UK by Judy Pratkus Ltd, ISBN: 0 7499 1693 1.
It may be available in your country.
CV Service
You may like to check out this website for other helpful tips.
The CV Centre
The CV Centre is the UK's leading CV consultancy.
For further interview technique material, you may like to look at The CV Centre Interview Page and, for writing a CV,The CV Centre CV Writing Page
CV Tips
CV, Cover Letter and Interview Information.
Professional CV Writing from the CV Consultancy
Long Established CV Writing Consultant. Providing high class CV writing services for professional people in the UK and around the World.
CV Writer
CV Writing Service, Professional Curriculum Vitae consultant advice and help from qualified CV writers.
Professional CV writing services
Professional CV writing and interviewing coaching skills consultancy offering high quality affordable professional CV writing services and free CV reviews.
Platinum Professional CV Writing
a professional CV writing service focusing on Executives and Managers based in London.
CV Writing Services - free advice
Quality CVs and Resumes, designed to secure you interviews in your chosen profession, free advice and personal assessment. We are recruitment consultants so we can help you get the interviews you want!
CV Writing Services - Professional CV Writing for all Job Levels
Achieve job hunting success through a perfect CV. Get a Professional CV tailored to that new job by CV Writing Services. Or write your own with our quality CV template user guide and job hunting advice.
CV Writing Service
Professional CVs, cover letters, career coaching.
CV Writing.net
is an established online CV template and builder with a specific section that relates to graduates looking their first role offering help and tips.
CV Examples
CV Examples listed according to profession.
Effective CV Writing
what employers and agencies want to see
CV Made Better
The UK's Leading Professional CV Writing Service
CV Help 4 U
provides a complete employment and personal development service to clients. Professionally made CV's, application forms, company research, interviews, interview coaching and more.
Get Resume
How to write a perfect professional Resume and CV in just a few minutes.
How to create a resume
Free Resume Builder - Create a outstanding Resume Online in minutes using our free resume maker Wizard and save it in most popular resume formats
Best Resume Samples
Free website with resume samples.
Got Resume Builder
allows user to create resume online by filling a few forms, format resume in 2-3 clicks (pick a template, select font etc.), and download a neatly formatted resume in multiple formats. Resume samples, resume tutorial, and context-sensitive resume writing tips are also provided on the website.
Resume Examples
Offers resume examples to download, writing tips and an interview guide.
Resume templates
Create winning resumes using our free resume templates. It will only take you a couple of minutes to create your own resume using our resume templates. Get started today writing your resume.
Cover Letters
Thousands of cover letters for free.
Sample Resumes
your one stop leading resource for professional sample resumes online!
ResumeEdge
Resume Writing Services that get results
If you are looking for a job, then it is very important that you understand how to offer yourself in the best way to an employer.
This is done by writing a 'CV' (curriculum vitae - Latin for 'life story'), called in some countries a 'resume'.
Different countries may have different requirements and styles for CV resumes. So you must follow the correct practice for your culture and country. However, we will try to give you important principles and advice.
WHAT IS A CV RESUME FOR?
A CV resume is quite simply an 'advert' to sell yourself to an employer. You should send a CV to an employer when they ask for one in a job advert, or when you are enquiring if any jobs are available. So the purpose of your CV is to make you attractive, interesting, worth considering to the company and so receive a job interview.
An employer may have several hundred enquiries about a single job, he or she will only choose a few people who appear suitable for interview.
Therefore, your CV must be as good as you can make it.
GENERAL ADVICE
If you are a student, there is probably a career advice office in your place of study. They are there to help. They may have fact-sheets of advice on how to prepare a CV. Make full use of them. However, employers do not want to see CVs which are all written in exactly the same way. Therefore, do not just copy standard CV samples! Your CV should be your own, personal, and a little bit different.
A CV should be constructed on a word-processor (or at least typed), well laid out and printed on a good quality printer. Do use bold and/or underline print for headings. Do not use lots of different font types and sizes. You are not designing a magazine cover! Do use plenty of white space, and a good border round the page. Do use the spell-check on your computer! (Or check that the spelling is correct in some way) Consider using 'bullets' to start sub-sections or lists.
As you are using a computer or word-processor, you can easily 'customise' your CV if necessary, and change the layout and the way you write your CV for different employers.
Picture yourself to be a busy manager in the employer's office. He (or she) may have to read through 100 CVs in half an hour, and will have two piles - 'possibles' and 'waste-bin'.
So yours must be easy to read, short and attractive.
There are two communication principles to remember:
*'Keep it simple,.
*'If they didn't hear it, you didn't say it'.
So, when you have written a first attempt at your CV, get someone else to look at it, and tell you how to make it better.
Ask your friends, your tutors or teachers, your career office, family friends in business. What you have written may seem simple and obvious to you, but not to an employer! Go through it again and again with a red pen, making it shorter, more readable, more understandable!
Before you start
Sit down with a piece of paper. Look at the job(s) that you are applying for. Consider how your skills, education, and experience compare with the skills that the job requires. How much information do you have about the job description?
Sometimes employers do not give enough information. Ask for more detail if needed. Spend time researching detail about the job(s) that interest you and information about the employer - their structure, products, successes, and approach - from:
Their own publicity, reports and publications
A library (business reports, trade papers)
College career office
Newspaper reports
The Internet
WHAT TO INCLUDE
Personal details
Name, home address, college address, phone number, email address.
Do you have your own web homepage? Include it (if it's good!).
Education
Give places of education where you have studied - most recent education first. Include subject options taken in each year of your course. Include any special project, thesis, or dissertation work.
Pre-college courses (high school, etc.) should then be included, including grades. Subjects taken and passed just before college will be of most interest. Earlier courses, taken at say age 15-16, may not need much detail.
Work experience
List your most recent experience first. Give the name of your employer, job title, and very important, what you actually did and achieved in that job. Part-time work should be included.
Interests
They will be particularly interested in activities where you have leadership or responsibility, or which involve you in relating to others in a team. A one-person interest, such as stamp-collecting, may be of less interest to them, unless it connects with the work you wish to do. Give only enough detail to explain. (If you were captain of a sports team, they do not want to know the exact date you started, how many games you played, and how many wins you had! They will ask at the interview, if they are interested.) If you have published any articles, jointly or by yourself, give details.
If you have been involved in any type of volunteer work, do give details.
Skills
Ability in other languages, computing experience, or possession of a driving licence should be included.
References
Usually give two names - one from your place of study, and one from any work situation you have had. Or if this does not apply, then an older family friend who has known you for some time. Make sure that referees are willing to give you a reference. Give their day and evening phone numbers if possible.
Length
Maybe all you need to say will fit onto one sheet of A4. But do not crowd it - you will probably need two sheets. Do not normally go longer than this. Put page numbers at the bottom of the pages - a little detail that may impress.
Style
There are two main styles of CV, with variations within them.
Chronological
Information is included under general headings - education, work experience, etc., with the most recent events first.
Skills based
You think through the necessary skills needed for the job you are applying for. Then you list all your personal details under these skill headings. This is called 'targeting your CV', and is becoming more common, at least in UK.
But it is harder to do. So take advice on whether it is OK in your country and culture, and how to do it best.
Optional extra
It can be good to start with a Personal Profile/Objective statement. This is a two or three sentence overview of your skills, qualities, hopes, and plans. It should encourage the employer to read the rest.
Presentation
You may vary the style according to the type of job, and what is accepted in your country and culture. So a big company would normally expect a formal CV on white paper. But, just perhaps, a CV applying for a television production job, or graphic designer, could be less formal - coloured paper, unusual design, etc!
Consider using a two column table to list your educational qualifications and courses taken.
Covering letter
When sending in a CV or job application form, you must include a covering letter. The purpose of the letter is:
To make sure that the CV arrives on the desk of the correct person. Take the trouble to telephone, and find the name of the person who will be dealing with applications or CVs, and address your letter, and envelope, to that person by name. (In a small company, it may be the managing director. In a medium size company, it may be the head of section/department. Only in a large company will there be a Personnel or Human Resource Department.)
To persuade the person to read your CV. So it must be relevant to the company, interesting, and well produced.
To clearly say what job you are interested in. If you are sending in a 'speculative' CV hoping that they may have work for you, explain what sort of work you are interested in. Do not say, 'I would be interested in working for Widgets Ltd', but say 'I believe my skills equip me to work in the product development department/accounts office/whatever'. When sending a speculative CV, you may try telephoning later to push your enquiry further.
To say why you want that particular job with that particular employer
To draw attention to one or two key points in the CV which you feel make you suited to that particular job with that particular employer.
Start your letter with an underline heading giving the job title you are interested in. (If you saw the job advertised, say where you saw it.)
Use the style and pattern of a business letter suited to your culture and country. Ask for advice about this. Try to find sample business letters so that you can follow style and layout.
Your career office may have a sheet about this, or show you a sample. The letter should only be on one side of A4 paper. It must be polite and easy to read.
Also mention when you are available for an interview. Ending your letter with a request for specific extra information may give a positive response.
Application forms
To apply for some jobs, the employer will send you an application form. You should still use a covering letter, and send your CV also unless told not to. Application forms need as much care to write as CVs. Remember the lessons earlier on this page. Here are some short guidelines:
Plan everything you will say on a separate piece of paper. Or make a photocopy of the form, and practice completing it first.
Only complete the real form when you are exactly sure what is the best thing to say.
It must be very neat and clear, and in black pen so that it can be easily photocopied.
You should 'angle' your answers to the company, in the same way as explained for your CV.
Do not say in answer to any question - 'see my CV'. They do not want to try to read both at the same time.
Take a photocopy to keep, so that you can remember exactly what you said. If you are called to interview, take this copy with you into the interview.
Other points
Keep copies of all letters, applications forms, and CVs sent, and records of telephone calls and names of those you spoke to.
The interview
Learning how to handle an interview is also very important. Your college career office or library may have a sheet or booklet on interview technique. Take as much advice as you can. Try and 'practice' an interview. Ask a friend, or college teacher, to pretend to interview you.
Be positive, and confident (if you can!) but not over-confident. Be well-informed about the company, its record and achievements, about the job and why you want it. Have questions ready to ask about the company and the job. If you are not accepted, some employers may be kind enough to look at your interview notes, and explain to you how you could improve your CV and interview technique. Ask - you can only be refused, and it shows you are prepared to develop and learn; they may make a note about you for future reference.
There is also a good book which may help you:
THE PERFECT CV,
by Tom Jackson and Ellen Jackson,
published in USA by Doubleday,
and in UK by Judy Pratkus Ltd, ISBN: 0 7499 1693 1.
It may be available in your country.
CV Service
You may like to check out this website for other helpful tips.
The CV Centre
The CV Centre is the UK's leading CV consultancy.
For further interview technique material, you may like to look at The CV Centre Interview Page and, for writing a CV,The CV Centre CV Writing Page
CV Tips
CV, Cover Letter and Interview Information.
Professional CV Writing from the CV Consultancy
Long Established CV Writing Consultant. Providing high class CV writing services for professional people in the UK and around the World.
CV Writer
CV Writing Service, Professional Curriculum Vitae consultant advice and help from qualified CV writers.
Professional CV writing services
Professional CV writing and interviewing coaching skills consultancy offering high quality affordable professional CV writing services and free CV reviews.
Platinum Professional CV Writing
a professional CV writing service focusing on Executives and Managers based in London.
CV Writing Services - free advice
Quality CVs and Resumes, designed to secure you interviews in your chosen profession, free advice and personal assessment. We are recruitment consultants so we can help you get the interviews you want!
CV Writing Services - Professional CV Writing for all Job Levels
Achieve job hunting success through a perfect CV. Get a Professional CV tailored to that new job by CV Writing Services. Or write your own with our quality CV template user guide and job hunting advice.
CV Writing Service
Professional CVs, cover letters, career coaching.
CV Writing.net
is an established online CV template and builder with a specific section that relates to graduates looking their first role offering help and tips.
CV Examples
CV Examples listed according to profession.
Effective CV Writing
what employers and agencies want to see
CV Made Better
The UK's Leading Professional CV Writing Service
CV Help 4 U
provides a complete employment and personal development service to clients. Professionally made CV's, application forms, company research, interviews, interview coaching and more.
Get Resume
How to write a perfect professional Resume and CV in just a few minutes.
How to create a resume
Free Resume Builder - Create a outstanding Resume Online in minutes using our free resume maker Wizard and save it in most popular resume formats
Best Resume Samples
Free website with resume samples.
Got Resume Builder
allows user to create resume online by filling a few forms, format resume in 2-3 clicks (pick a template, select font etc.), and download a neatly formatted resume in multiple formats. Resume samples, resume tutorial, and context-sensitive resume writing tips are also provided on the website.
Resume Examples
Offers resume examples to download, writing tips and an interview guide.
Resume templates
Create winning resumes using our free resume templates. It will only take you a couple of minutes to create your own resume using our resume templates. Get started today writing your resume.
Cover Letters
Thousands of cover letters for free.
Sample Resumes
your one stop leading resource for professional sample resumes online!
ResumeEdge
Resume Writing Services that get results